If you like, you can leave the session open to the public and simultaneously ask participants to enter a name manually using the "Request Name" option.
In a private session, there is no need to ask for names at entry, and additionally, the system will block QR codes on projection slides since every guest needs their own individual URL.
On the participants tab, you can add them one by one by filling out their Name, Email, Phone, and vote weighting value (if their vote is worth more or less than the rest).
When added, the system instantly reserves a unique, expiring link for each of them.
> Official Capacity Limits: Every subscription plan comes with an allocated maximum limit of concurrent participants allowed per session. Once this threshold is reached—and the minor technical courtesy margin is exhausted—the platform will instantly halt new guest importation and completely secure the entry against new anonymous visitors, greeting them with a polite screen denying admission before voting due to "maximum capacity reached". To host larger audiences, consider upgrading to higher volume tiers (Starter, Growth, Pro, Enterprise, or Assembly).
name;email;phone;weight
Only the "name" column is strictly required; the rest are optional.To maintain voting privacy, personal links are secured so it is mathematically impossible for a user to guess someone else's link to vote on their behalf.
Expired links display a warning if the participant tries to open them, and your guest list will highlight in red if any active invitations have expired.
You can select and send invitations individually or in bulk, indicating whether you'd prefer to include a short optional message.
When clicking "Prepare shipments", UpVoter will distribute emails at a controlled rate, bypassing anti-spam block rules.
If for any reason one or a few emails are invalid, they will show as "failed" after the progress bar is complete, allowing you to review and fix problematic addresses without restarting the whole batch.
If you require certain votes to carry more weight, you can configure a "weighting" value when adding a user to the guest list. You can set it as a vote count (e.g., "this guest equals 3 votes") or a percentage ("this guest represents 50% of the company").
We strongly remind you that any changes to these weights will not apply retroactively to votes cast by that person, which means you must configure it before the session starts and the user casts their first vote. You can find comprehensive details about multipliers in the Voting Weighting Manual.
Inside your management panel, you can visually distinguish the status of every list member thanks to application "badges" appended to their names:
Using these badges, as an organizer you'll be able to tell which users couldn't access the platform (perhaps their inbox was full, mistyped, or went to spam) to assist them manually.
Along with badges, you'll see the security date, blinking red if that entry window has expired.
In sessions where anyone can drop in using the global link, anonymous participants are only remembered by the specific browser they started in. If they open Chrome, Safari, or switch mobile phones, it is normal that UpVoter will request their name again and temporarily consider them as two separate users (even if they connect from the exact same WiFi network or location).
Tags: participants, tokens, invitations, email, weighting, request-name, anonymous, expiration, badges